Each student is assigned to an adviser in the college of his choice for academic counseling and planning. A student who has chosen a major should seek the advise of the department chairperson in charged of the program

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Counseling is a service given by the Guidance Services Center personnel, to help students adjust to social and personal problems encountered while enrolled in the University, and to identify potential occupational resources.

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Enrollment is the selection of courses for a semester’s schedule from the student’s academic plan previously developed, but continually reviewed by the academic adviser.

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Permit to cross-enroll in other institutions may be obtained from the Registrar’s Office after the student’s dean has approved the subjects he will take for cross-enrollment.

Cross-enrollment is usually allowed only when:

a. The desired subjects are not offered in the mother school during the term of the requesting student’s enrollment;

b.The subjects are offered, but their schedules conflict with the requesting student.s other classes;

c.The student intends to spend the school term in his home province or region and wishes to enroll in subjects while there.

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Selection of a major field of study may be made at the time application for admission is submitted. Students must work very closely with their respective deans to be able to wisely select a major field.

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Convocation is held early in the year to introduce the President and the officers of the administration, including deans and department heads, to the students. During such convocation, the President tells the students what office is responsible for what activities/responsibilities.

In the English classes, freshmen are oriented on the use of the library facilities. Religion and Ethics teachers discuss with their classes the Rules and Regulations of the University, copies of which are also posted on the bulletin boards in all buildings. Each freshman gets a copy of this through his dean.s office. Religion and Ethics teachers also discuss the objectives and goals of the university in their classes.

All teachers are expected to clarify to each of their classes the grading system, class requirements and procedures in a particular class, the policies of attendance, field trips, etc.

They are also expected to post their regular counseling hours in the faculty rooms, where students can consult them whenever necessary.

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Students admitted from institutions whose entrance requirements and grading systems are equivalent to those of Central Philippine University may receive full credit for their past work. However, the student must take such courses in his program as have not been covered by equivalent work. No transfer student in his/her senior year will be admitted in high school or college.

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For purposes of registration and determining eligibility for certain students. activities, a classification of students by year is made by the Dean of each college at the end of each semester on the basis of the number of credits earned and according to the following schedule:

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Candidates for baccalaureate degrees who complete their courses with the following honor points shall be graduated with the corresponding honors:

Students who are candidates for graduation with honors must have completed at Central Philippine University at least fifty percent of the total number of academic units or hours required for graduation and must have been in residence for at least two years immediately prior to graduation.

The computation of grade points to determine academic honors will be based only on the subjects required in the curriculum on which the student is graduating. In other words, failing grades in major subjects taken in an earlier curriculum (e.g. Engineering) are not counted if he is graduating with other (e.g. AB Philosophy) (Academic Council, March 7, 1983).

Students who are candidates for graduation with honors must have taken during each semester not less than eighteen units, unless the taking of a lighter load was due to justifiable causes, such as the fact that the candidate is a working student, a full-time employee or such load is prescribed in the curriculum.

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A report of the student.s grades earned in each course is sent to the parents or guardian at the end of the semester.

A student may be warned, placed on probation, or dismissed from the university if his work is unsatisfactory.

A permanent record of all the student.s courses credits and grades earned is kept at the Registrar.s Office. The student maintains a record of courses, credits and his grades each semester and checks from time to time to see that this record agrees with that of the University. The record may also help him determine his eligibility for any activity that requires him to meet specific academic standards. Copies of the permanent record are available to the student upon request and payment of a small service charge.

Release of information to students is under these conditions:

Upon proper identification, the following may be shown to the student;

1. Central Philippine University permanent academic record.

2. Transcript(s) from another institution in case of transfer.

3. Record of standing.

A hold may be applied to the release of a transcript or other information requested from an academic record of a student who has overdue indebtedness with the University. The use and release of information from student academic records as outlined above, or in situations that may not have been anticipated and/or defined above, will at all time be based upon the best knowledge available in accordance with the professional responsibilities of Central Philippine University.

The issuance of honorable dismissal indicates that the student is free of all financial and property responsibility to the school, is not under term of suspension and is fully eligible to transfer. A student who wishes to sever his! her connections with Central Philippine University by transferring to another school may request an honorable dismissal by presenting in person a written petition to the Registrar. Subject to the regulations of the Commission on Higher Education, upon presentation of a clearance slip signed by the University Treasurer and payment of the transcript fee, the petition may be granted and the student will be issued an honorable dismissal and a copy of the transcript of record for evaluation purpose only. The official transcript will be sent upon receipt of a written request from the school to which the student has transferred and officially registered upon presentation of his/her honorable dismissal.

A student is entitled to several copies of the transcript of record provided; the record has not been transferred to another school. No request for the release of a student.s scholastic record or certificate of any kind can be honored unless the student concerned presents a clearance slip signed by the Treasurer of the University and other department heads.

Depending upon the circumstances obtaining at the time, scholastic records requested will be released not more than five (5) days from the date of request.

Requirements for the request/release of records at the Registrar.s Office:

1. Student.s Clearance

2. Student.s ID

3. Letter of Authority from the student concerned if the request/release is made through a representative

4. ID of authorized person

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Incomplete work is of two kinds: that incurred by absence from final examination and that resulting from assignments not completed by the end of the term.

1. A student must have a valid reason approved by the dean, for missing a final examination.

2. A year's limit is set for the removal of an .incomplete. for failure to comply with some requirements for the course; he/she should not be given any credit for the subject or course until after he/she satisfactory removes the incomplete grade within a period of one year.

Any student who fails to remove his/her incomplete grade (which was due to failure to take the final examinations) in one special examination, should be made to repeat the course. Any grade of .incomplete. not removed within one year shall automatically be considered as failed (5.0). Upon transfer of the student before the lapse of one year the grade of incomplete not removed shall automatically become .failed.. (Circular No. 9,s 1963 of the Director of Private Schools).

3. A graduating student with "Incomplete. grades prior to the semester, in which he/she expects to graduate, should complete all incomplete grades before he/she could be considered a candidate for graduation.

4. A student who takes a special examination outside the scheduled date for taking such examination informs his/her dean who decides when the examination could be given.

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A student who drops a course or withdraws from the University is required to file with the Office of the University Registrar a properly accomplished notification slip duly approved by his/her Dean. The office of the Dean will inform the teachers concerned accordingly.

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In addition to the residence requirement, a candidate for graduation from this University must have completed all the requirements of the curriculum prescribed for his/her course. He/She should check periodically with the Dean regarding his/her fulfillment of these requirements. Having been granted autonomy by the Commission of Higher Education (CHED), CPU is authorized to graduate students in all college courses without issuance of a Special Order. The Board of Trustees approves the candidates for graduation.

A candidate must apply for graduation at the time he/she is enrolling for his last term in school. Specific procedures for processing records of graduating students are set as follows:

1. Graduating students file application for graduation in duplicate copies at the Dean’s office according to the following schedule;

a.Those graduating at the end of the semester should file applications not later than two weeks after the first day of classes of that semester.

b.Those graduating at the end of the summer term should file applications not later than four weeks before the end of the second semester.

2. The Deans put up notices during enrollment of each semester announcing the deadline. Late applications for graduation will be processed the following semester/term.

3. The Deans prepare a list of graduating students and submit this to the Registrar together with the application forms not later than four weeks after the start of classes and two weeks before the end of the second semester for Summer candidates.

4. Registrar’s Office prepares student records (Form IX).

5. Registrar’s Office sends the records to the Deans for review and recommendation.

6. The Deans return the records to the Registrar with appropriate recommendation one month after receipt of Form lXs.

7. Registrar re-evaluates and confirms the recommendation; process Form IX within fifteen days after receipt, provided all the grades and other requirements are received by the Registrar’s Office.

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A student who has incurred absences of more than 20% of the required total number of class and laboratory periods in a given term shall be dropped.

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The University has adopted the ”Numerical Equivalent“ (middle column) in the following Transmutation Table for Grading System prescribed by the Department of Education and Commission on Higher Education.

Minimum grade with credit for graduate course is B (or 2.0).

Minimum passing grade for undergraduate course is C- (or 3.0).

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